Executive Assistant - Sinn El Fil

Job summary

Manage and maintain the Group CEO's calendar, ensuring optimal time management, effective prioritization of engagements, and avoiding scheduling conflicts. Coordinate and schedule internal and external meetings, events, board sessions, and speaking engagements, across multiple departments, stakeholders, and time zones.

Responsibilities

• Prepare detailed meeting agendas, briefings, and talking points to ensure the Group CEO is fully informed and prepared.
• Record, transcribe, and distribute minutes and action items for key meetings as needed, ensuring follow-up and accountability.
• Manage all forms of communication on behalf of the Group CEO (emails, calls, messages), ensuring timely responses and professional representation.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements.
• Track and process Group CEO-related expenses, reimbursements, and executive reporting in line with company policy.
• Act as a liaison between the Group CEO and internal departments, clients, board members, and external partners, promoting smooth communication and collaboration.
• Maintain a high level of discretion and confidentiality while handling sensitive information and high-level decision-making support.
• Support strategic initiatives by conducting research, compiling data, preparing presentations, and assisting with follow-up actions.
• Assist in planning and executing executive offsites, leadership retreats, and high-level meetings.

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