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    administrative officer - Beirut, لبنان - UN - United Nations

    UN - United Nations
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    دوام كامل
    وصف
    Org. Setting and Reporting

    This position is located in the Office of the Special Coordinator for Lebanon.

    The Administrative Officer reports to the Chief of Staff (First Reporting Officer) and the Special Coordinator for Lebanon (Second Reporting Officer).

    Responsibilities


    Within delegated authority the Administrative Officer will be responsible for the following duties: Contribute to the achievement of UNSCOL's mandate by providing the necessary Administrative Services, Logistical and Technical Support to all UNSCOL clients in accordance with UN Financial Regulations and Rules, Policies and Best Practices.

    Leverage and where possible expand existing support arrangements with other UN offices in line with Memorandum of Understandings,( with UNIFIL, ESCWA, etc).

    These include areas such as budget, finance, human resources management, material resources management, transport, logistics and general services – including facilities, environmental and workplace safety management.

    Act as principal adviser to the Special Coordinator, Deputy Special Coordinator, and all staff of UNSCOL on all matters pertaining to administrative, logistical and technical support; Plan, organize, implement, manage and oversee the activities of all logistical and administrative support operations; Provide effective management of human, financial and material resources; Liaise, negotiate and coordinate with national authorities with respect to administrative and logistical matters; Ensure development, preparation, coordination and monitoring of overall mission support work plans and inputs to security plans; and take the lead in securing the required human, financial and material resources required for the functioning of UNSCOL; Establish a set of standard operating procedures and internal control and monitoring tools that are consistent with UN policy and practice in order to ensure proper budget, financial, material and human resources management and control; Provide guidance, support and supervision to administrative, technical and logistical support staff, audit and evaluation services as appropriate; Ensure provision of guidance, performance evaluation, supervision and mentoring to all mission support staff pertaining to their areas of responsibility; Represent mission support at meetings, protocol and ceremonial occasions; brief visiting senior officials on mission support activities, etc.; Perform other related duties as may be required by the first and second reporting officer.

    Competencies

    Professionalism:
    Demonstrated ability to provide effective, efficient and timely services and advice in a broad range of administrative, financial, human and material resource management to all UNSCOL staff; ability to ensure preparation of mission support related management reports and meeting/monitoring key performance indicators set for the mission support component of UNSCOL; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations


    Planning & Organizing:
    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently


    Client Orientation:
    Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client


    Leadership:
    Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial or administrative and logistics management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; tact in negotiating skills; good judgment and decision- making skills; demonstrated ability to provide leadership and take responsibility for incorporating gender perspectives into substantive work; commitment to the goal of achieving gender balance in staffing


    Managing Performance:

    Ability to establish priorities and to plan, coordinate and monitor work of others; ability to make timely decisions; ability to coach, mentor, motivate and develop staff and encourage good performance; immediately address underperformance.

    Education


    Advanced University degree (Master's degree or equivalent) in business or public administration, human resources management, finance, accounting, law or related fields.

    A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of advanced university degree.

    Job - Specific Qualification

    Not available.

    Work Experience


    A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.

    Experience in applying administrative, financial rules and regulations, human resources and budgetary procedures at the UN or in a comparable international organization is required.

    Experience in working closely in support of a senior United Nations official at the level of Under Secretary-General is required.

    Experience providing advice to clients on policies, regulations and rules related to human resources and general administration is required. Experience handling sensitive case files and confidential information pertaining to conduct and discipline matters is required. Experience in using Umoja or a similar Enterprise Resource Planning System (ERP) is required. Experience in international operations in a post-conflict environment is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by informal interview.

    Special Notice


    • This position is temporarily available until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
    • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
    • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
    • This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
    • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
    • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
    United Nations Considerations


    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.

    Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

    The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

    By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).

    Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.

    This condition of service applies to all position specific job openings and does not apply to temporary positions.

    Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.

    Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    No Fee


    THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

    THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.


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